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Monday, July 23, 2018

DTC Minutes of meeting - June 11th 2018

Jul 03 2018

Minutes of the Meeting of Dulverton Town Council held on Monday 11th June 2018, in the Town Hall, Fore Street Dulverton, commencing at 7.00pm.

Present: Chairman/Mayor; Mr Gerry Lewis. Councillors: Mr Keith Coulman; Mrs Judy Ernest; Mr Ian Fleming; Mr Piers Wood; Mr Bruce Heywood (W.S.C.) Mr Nick Thwaites (W.S.C.), Mrs Francis Nicholson (S.S.C.) who left at 7.40pm, and one member of the public.


Deferment of Business for Comment by the Public: None

Apologies: Cllrs. Mrs Christine Dubery and Mrs Margaret Rawle who are on holiday.

Declarations of Interest: None

Chairman’s Comments & Meeting Management: None

Questions for County and District Councillors:

Cllrs Bruce Heywood & Nick Thwaites W.S.C.:

Dulverton Laundry Closure: Cllr. Thwaites thanked Cllrs. Mrs Judy Ernest and Mrs Christine Dubery with regards their efforts to help those made redundant.

Battleton/Andrews Hill Signage: Cllr. Nicholson confirmed that the maintenance of the signage is the responsibility of W.S.C.

Guildhall Car Park: E.N.P.A. and D.T.C. have reported the existence of blocked drains due to a build- up of silt. There is an excess of water running through the car park from the Co-op which increases the possibility of flooding.

Shadow Council – A second Council is to be formed to oversee the birth of the new Council and the anticipated budget.

Exmoor Lawns: Members were informed that the documents have been received from the solicitor. Members will inspect and submit their comments to the Clerk and discuss at the next Grounds Committee meeting.

Cllr. Frances Nicholson S.C.C.:

Dulverton Laundry, Recent Redundancies: Members were informed that sixteen employees were made redundant and were given details of jobs available locally.

Housing Related Support: Cllr. Nicholson reiterated that the existing contract is in the process of being re-negotiated.

Social Support: Cllr. Nicholson related to members, instances of two cases of vulnerable people, currently the responsibility of S.C.C. as well as other agencies.

Youth Club: Cllr. Mrs Judy Ernest reported that she had been unable to find anyone willing to take over the Chairmanship of the Trust. This issue now needs urgently addressing. It was suggested that an option would be to offer more available hours to the current Administrator; however, it was acknowledged that a revenue stream of up to £5,000 annually, would be required to fund this.


Minutes of the meeting held on 14th May 2018 as circulated: were approved and signed.

Proposed by Mrs Ernest, seconded by Mr Coulman and carried.

6316 Update of action points resulting from the last meeting:

6309 Lorna Doone Festival 2019:

Cllr. Lewis reported that he had met with Mrs Jan Ross and it was agreed that the proposal to organise a Taunton Garrison Day, over the Whitson Bank Holiday weekend, would be organised by an alternative organization, not involving D.T.C.

With regards the proposal to organize a concert on Exmoor Lawns, Cllr. Coulman anticipates that the costs would accrue to around £1,000. Members were informed that £500 of private funds were available. Cllr. Coulman intends to submit an application for further funding from E.N.P.A.

6310 Co-Option:

Two nominations were considered by members and a secret ballot was carried out. Subsequently it was:

RESOLVED: To invite the Rev’d. Elaine Jessiman and Mr Ivan Gunn to fill two of the existing vacancies and become members of this Council. Proposed by Mr Fleming, seconded by Mr Lewis and carried.

6317 Accounts:


The Financial Statement: See Appendix A

RESOLVED: That the financial Statement as per Appendix A is approved. Proposed by Mr Fleming, seconded by Mrs Ernest and carried.

Payments for Approval: See Appendix B

RESOLVED: That the payments as per Appendix B are approved. Proposed by Mrs Ernest, seconded by Mr Coulman and carried.

6318 Privacy Policy:

RESOLVED: That the Privacy Policy as presented is adopted by this Council. Proposed by Mr Wood, seconded by Mr Coulman and carried.

6319 Streamcombe Charity – Appointment of Trustees:

Members were advised that the current Trustees included Mrs Catherine Blundell, Mr Keith Ross, Mr Bernie How and Mr Fleming.

RESOLVED: To appoint Cllr. Mrs Margaret Rawle as a Trustee and representative of this Council. Proposed Mr Fleming, seconded Mr Lewis and carried.

6320 Committees:

     Minutes submitted for approval:

Grounds Committee Meeting – 24th May 2018

RESOLVED: That the minutes of the Grounds Committee meeting held on 24th May 2018 are approved. Proposed by Mr Fleming, seconded by Mr Lewis and carried.


Members approved the contents of a draft letter composed by Cllr. Lewis to be sent to the Diocese regarding the funding of the refurbishment of the All Saints Church boundary wall. A copy to be sent to the P.C.C.

Town Management Committee: 29th May 2018

RESOLVED: That the minutes of the Town Management Committee meeting held on 29th May 2018 are approved. Proposed by Mr Fleming, seconded by Mr Wood and carried.

6321 DTC Surgery – Farmers Market, 26th May 2018:

Members agreed that it had been a difficult day mainly due to the weather conditions. As a result, the Farmers Market had been poorly attended. However, members felt that it had raised awareness amongst the public who had attended and agreed that the surgery should be repeated at future Farmers Market events, possibly July and September.

6322 Late Correspondence:

Correspondence noted by members.

     6323 Questions for Members who have attended additional meetings: None


6324 Issues to be raised with permission of the Chairman:

Members considered and agreed to the contents of a letter to Cllr. Hadley (West Somerset Council) composed by Cllr. Lewis, concerning the future maintenance of the car parks in Dulverton.

The Clerk reminded members that Ms Penny James, CEO, (West Somerset Council) is due to attend the next meeting scheduled to be held on 9th July 2018. Questions from members are to be submitted prior to the meeting.

Chairman …………………………………………….