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Sunday, July 22, 2018

DTC Minutes of Meeting - 8th January 2018

Jan 03 2018

Minutes of the Meeting of Dulverton Town Council held on Monday 8th January 2018, in the Town Hall, Fore Street Dulverton, commencing at 7.00pm.

Present:Chairman/Mayor: Mr Gerry Lewis. Councillors: Mr Keith Coulman; Mrs Christine Dubery, Mr Ian Fleming; Mrs Margaret Rawle; Mr Nick Thwaites; (D.T.C. & W.S.C.); Mr Piers Wood; Mr Bruce Heywood (W.S.C.) and Mrs Frances Nicholson (S.C.C.) who left at 7.45pm.

Deferment of Business for Comment by the Public: None

Apologies: Cllrs. Mrs Judy Ernest and Miss Hattie Sloggett.


Declarations of Interest:

Cllr. Thwaites with regards his position as a District Councillor.

Cllr. Dubery with regards the Farmers Market.

Cllr. Rawle with regards Battleton traffic issues

Chairman’s Comments & Meeting Management:

The Chairman informed members that Cllr. Mrs Judy Ernest was currently unwell and would not be in attendance for several months.


Questions for County and District Councillors:

Cllr Frances Nicholson:

Monmouth Terrace: Members noted that the repairs were carried out on a wet day, however the slabs have since bedded down.

Barle Bridge: The necessary permissions are currently being sought in anticipation of the maintenance work being undertaken.

Jury Road – Virtual Path: A local resident has complained that part of the footpath is un-light and therefore hazardous to pedestrians. Members suggested the use of torches and hi-viz jackets.

Battleton Road Safety Issues:

Members were informed that Somerset County Highways have confirmed that they are unable to extend the existing proposal to create a blanket 20mph limit through Battleton. Unfortunately Cllr. Frances Nicholson is unable to use her powers under the 'small improvement scheme' as Dulverton have already been a major benefactor. Members subsequently requested that once the speed indicator device reports have been received the Clerk write to Somerset Highways requesting that they consider:

  1. Moving the 30mph signage further towards Brushford giving more notice of the oncoming speed restriction. 
  2. Possibility of installing 'rumble strips'.
  3. Whether they have any alternative speed calming measures which could be considered


Battleton Temporary Road Closure - RCNWS9253:

Members raised their concerns regarding the signage which will be used for the road closure above and the corresponding diversion.

The main site for concern is the junction on the A396 at the roundhouse at Exebridge as follows:

1) That traffic heading for the Barle Business Units should be told there is access to the units from Exebridge as normal.

2) That the signage should be more informative, not just 'roadclosed' and diversion', but that it should clearly state that there exits access

to Dulverton Town via the diversion.


Hollam Drive: Members raised concerns regarding a proposal to erect fencing around land at the junction of Hollam Drive and Jury Road. The concern being that it would obscure the vision of drivers exiting Hollam Drive.

The Clerk was requested to contact Mr David Wyborn (E.N.P.A.), and enquire as to whether he was aware of any local knowledge concerning this piece of land and whether planning permission would be required.

Cllr. Heywood and Cllr. Thwaites (W.S.C):

Car Parks – Salt Provision: Mr Hadley (W.S.C.) has been requested to investigate the matter. Cllr. Heywood will pursue the issue.

Leat Vegetation: A response regarding the maintenance of the overgrown vegetation is still awaited.

Minutes of the meetings held on 11th December 2017 as circulated: were approved and signed. Proposed by Mrs Dubery, seconded by Mr Fleming and carried.


6257 Update of action points resulting from the last meeting:  

6225 All Saints Church Bells: Members were informed that the issues have now been resolved and the bells can now be heard.

6258 Accounts:

Financial Statement:

RESOLVED: That the Financial Statement as per Appendix A is approved. Proposed by Mrs Rawle, seconded by Mrs Dubery and carried.

Payments for Approval

RESOLVED: That the payments as per Appendix B are approved. Proposed by Mr Coulman,                        seconded by Mrs Dubery and carried.


6259 Committees:

     Minutes submitted for approval:

  1. Planning Committee Meeting- 4th January 2018:


RESOLVED: That the minutes of the Planning Committee meeting held on 4th January 2018 are approved. Proposed by Mrs Rawle, seconded by Mr Lewis and carried.

6260 Dulverton Youth Club – Match Funding Request:

Historically, upon receipt of grant requests from the Youth Club, copies of the current accounts have been requested. Although members appreciate that the request is not for funding to meet operational costs, they would still appreciate sight of the accounts in order that they can resolve the issue at their next meeting to be held on 12th February 2018.

Members agreed that in the event that an award is granted it will be backdated as from 8th January 2018 and be available until 31st December 2018.


6261 Farmers Market 2018

RESOLVED: To continue to support the Farmers Market for the year 2018, specifically with regards the depositing of revenue, paying invoices and insurance cover. Proposed by Mr Lewis, seconded by Mrs Rawle and carried.

6262 DTC Website Update:

Members were provided with statistics analysing the use of the current website which showed that although the viewing was mixed there existed a considerable amount of interest regarding places of interest, local activities, local businesses and Council information.


Following lengthy discussion it was agreed that the content of the future website, which need to be operational before December 2018, should not only include council information and business (covering statutory requirements) but also other information such as where to go, what to see, what’s on and details of local businesses.


It was agreed that a working party is set up consisting of Cllrs. Mr Lewis, Mr Thwaites and Mrs Dubery to progress the project.


6263 Late Correspondence:

   Noted by members.

   6264 Questions for Members who have attended additional meetings: None

6265 Issues to be raised with permission of the Chairman: None

Chairman …………………………………………….