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Monday, July 23, 2018

DTC Minutes of Town Management - 5th October 2017

Sep 28 2017

Minutes of the Town Management Committee meetingheld on 5th October 2017 commencing at 4.15pm, in the Council Office, Lady Street, Dulverton.

Present: Chairman: Mr Ian Fleming; Councillors: Mrs Christine Dubery, Mrs Margaret Rawle and Mr Piers Wood

Apologies:Mr Nick Thwaites

Deferment of business for comment by the public:None

Declarations of Interest: None

Matters Arising:

Dulverton Map Refurbishment

Members were presented with an estimate regarding the supply and fitting of two rebated hard wood frames amounting to £300.

Despite considerable effort, no further quotes were obtained, it was therefor:

RESOLVED: That the quote from Mr Ryan Payne amounting to £300 is accepted. Proposed by Mr Fleming, seconded by Mrs Dubery and carried.

War Memorial

Clerk reported that the pre-grant application has determined that the project is eligible for funding through schemes managed by the War Memorials Trust.

However, there exists a high demand and no guarantee can be given that a grant will be awarded. They were advised that the project is likely to be considered a low priority.

The Chairman suggested that Cllr. Lewis is requested to pursue the submission of the application.

Weed Spraying:

To be pursued by Cllr. Fleming, who intends to draw up a detailed specification for tender.

Council Notice Board:

Two quotes have been obtained to supply one dual door notice board with an aluminium frame, the cheapest by far, amounting to £425.00; a total of £550 if the board is to be supplied with an external header.

RESOLVED: To recommend to the Legal & Finance Committee that the quotation regarding the purchase of a notice board amounting to £550 from the Noticeboard Company Ltd is accepted. Proposed by Mr Fleming, seconded by Mr Wood and carried.

Town Mill Signpost:

The signpost appears to have been altered and is now directing people correctly.

20mph Small Improvement Scheme:

Members considered the proposals submitted by S.C.C. in depth and consequently:

RESOLVED: That the proposals are accepted. Proposed by Mr Fleming, seconded by Mrs Rawle and carried.


Cllr. Frances Nicholson – Speed Limit Signs: Clarification provided concerning the process by which S.C.C. deal with overgrown foliage was imparted to members.

Matters to Report with permission of the Chairman:

Defibrillator: The electrical connection should be completed by the beginning of next week.

Rat Issues: Several sightings of rats have been reported. Exe Pest has been requested for an update of the situation.

Car Park Signage: Members considered the proposal that further signage is erected to direct vehicles to Guildhall & Exmoor Car Parks. Cllr. Wood agreed to investigate as to what signage already exists and what proposals are to be submitted to S.C.C. Highways.

Signage Refurbishment: Cllr. Wood is to consider completing the health & safety training course available.

Kemps Way: Members expressed their concerns regarding recent painting carried out indicating an area where passengers can disembark and climb aboard coaches. Further yellow lines are also required. Cllr. Thwaites is pursuing the issue.

Oldberry Lane Road Sign: The road sign has come away from the wall. Cllr. Rawle to report to S.C.C. Highways

Budgetary Requirements 2017/18: Members considered the information supplied by the Clerk and agreed draft proposals with regards the budget for the next fiscal year. The annual costs regarding weed killing are still to be ascertained before the proposals can be agreed.

Exmoor Lawns - Transfer of asset: Members considered various enquires made by W.S.C. concerning street furniture currently on site.

Date of next meeting: To be determined.