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Monday, July 23, 2018

DTC Minutes of Meeting - 14th August 2017

Aug 08 2017


Minutes of the Meeting of Dulverton Town Council held on Monday 14th August 2017, in the Town Hall, Fore Street Dulverton, commencing at 7.00pm.

Present:Chairman/Mayor: Mr Gerry Lewis. Councillors: Mrs. Judy Ernest; Mrs Christine Dubery; Mr Ian Fleming; Mr Nick Thwaites (D.T.C. & W.S.C.); Mr Piers Wood; Mr Bruce Heywood (W.S.C.), Cllr. Frances Nicholson (S.C.C.), who left at 7.30pm and two members. of the public.

Deferment of Business for Comment by the Public:

Mr Lesley Silverlock on behalf of the Squash Club: Mr Silverlock informed members that a planning application had been submitted to E.N.P.A. concerning a new roof and the installation of solar panels. Funding has apparently been obtained from the Exmoor Trust towards the costs. Mr Silverlock provided a synopsis of the history of the club and the current facilities provided. He urged members to consider the planning application as early as possible as there existed a time limit with regards funding, and the roof is leaking.

Apologies:Mrs Margaret Rawle.


Declarations of Interest:

Cllr. Nick Thwaites with regards his position as District Councillor.

Cllrs. Mrs Christine Dubery and Mr Ian Fleming with regard the Sports Field Management Committee.

Cllr. Mrs Judy Ernest with regards the Youth Club

Chairman’s Comments & Meeting Management: None

Questions for County and District Councillors:

Cllrs Bruce Heywood & Nick Thwaites W.S.C.:

Fly Tipping - Asbestos: Mr Heywood reported that the asbestos had been removed.

Drug Abuse Issues: Mr Heywood reported to members that he had received an anonymous telephone call regarding the existence of Class A drug abuse in Dulverton. He intends to pursue the issue with the police to whom the matter has already been reported.

Traffic Regulation Order: W.S.C. members and officers are currently considering a response to the consultation. Cllr Thwaites has advised that that it might be prudent to withdraw the elements of the TRO concerning Dulverton until further investigation has been undertaken regarding Government Policy to encourage drivers to park off road. W.S.C. is scheduled to meet on 20th September 2017 when the issue will be considered.

Cllr. Frances Nicholson S.C.C.

Social Mobility in Somerset: Cllr. Nicholson reported that she has met with a representative from the Dept. of Education in an attempt to pursue the issue.

Devon & Somerset Fire Service: The Clerk reported to members that a response had been received from Mr John Unwin, Local Risk Manager, Devon & Somerset Fire & Rescue Service stating that there exist nine local firefighters on call at Dulverton and that since the presentation to D.T.C. made in November 2016 one person has been recruited who is nearing completion of their training.

Members accepted an offer from Mr Unwin to attend a future meeting and to discuss further recruitment initiatives.

High Street Bollards: Cllr. Nicholson agreed to pursue the issue concerning the repair/replacement of the bollards.

Monmouth Terrace: Cllr. Nicholson advised the Council to seek the advice of the National Heritage Trust with regards the sourcing of the appropriate stone to replace the existing slabs. Costs are then to be ascertained and negotiations to be undertaken with S.C.C. as to how those costs are to be met.

Minutes of the meetings held on 10th July 2017 as circulated: were approved and signed. Proposed by Mr Fleming, seconded by Mrs Dubery and carried.

6207 Update of action points resulting from the last meeting:

6201 Church Yard Wall: Cllr. Thwaites reported that the refurbishment of the wall is near completion and the public footpath is expected to be re-opened in December following the installation of the cell site. The Clerk was requested to clarify this with Somerset County Council. Cllr. Nicholson agreed to pursue enquiries concerning the possible re-surfacing of the footpath.

6208 Accounts:                  

Financial Statement: See Appendix A

RESOLVED: That the Financial Statement as per Appendix A is approved. Proposed by Mr Fleming seconded by Mrs Dubery and carried.                                  

Payments for approval: See Appendix B

RESOLVED: That the payments as per Appendix B are approved. Proposed by Mr Thwaites, seconded by Mrs Ernest and carried.                                  

     6209 Committees:

Minutes to be approved by the relative Committee members and be adopted as part of this meeting:

  1. Finance Committee Meeting – 20th July 2017.
  2. Planning Committee Meeting- 8th August 2017.
  3. Grounds Committee Meeting – 27th July 2017.
  4. Town Management Committee Meeting – 27th August 2017.

RESOLVED: That the minutes of the Finance Committee meeting held on 20th July 2017 are approved. Proposed by Mr Thwaites, seconded by Mr Fleming and carried.

RESOLVED: That the minutes of the Planning Committee meeting held on 8th August 2017 are approved. Proposed by Mr Fleming, seconded by Mr Wood and carried.

RESOLVED: That the minutes of the Grounds Committee meeting held on 27th July 2017 are approved. Proposed by Mrs Ernest, seconded by Mr Fleming and carried.

RESOLVED: That the minutes of the Town Management Committee meetings held on 27th August 2017 are approved. Proposed by Mrs Dubery, seconded by Mr Thwaites and carried.

6210 Co-Option:

RESOLVED: To invite Mr Coulman to fill an existing vacancy and replace Mr Malcolm Neale as a member of this Council. Proposed by Mr Lewis, seconded by Mr Thwaites and carried.

6211 Committee Membership:

RESOLVED: To appoint Mr Lewis as a member of the Grounds Committee and the Council representative regarding the farmers market. To appoint Mrs Dubery as a member of the Town Management Committee. Proposed by Mr Thwaites, seconded by Mr Fleming and carried.

6212 Exmoor Lawns:

Having been presented with the anticipated annual maintenance costs and considered the proposals as per the letter received from Ms Rachel Mulcaire, W.S.C. dated 20th June 2017 it was:

RESOLVED: To pursue a transfer of asset and meet the anticipated legal costs amounting to £1,500. Proposed by Mr Fleming, seconded by Mrs Dubery and carried.

6213 Youth Club:

Cllr Ernest informed members that the Youth Club had been completely re-decorated and a new floor covering laid. The facility is to be re-launched on 17th August between 4.00pm and 7.00pm. All are welcome.

Members expressed their thanks to Cllr. Ernest for hard work and commitment with regards the survival of the Youth Club.

      6214 Late Correspondence:

Correspondence noted by members.

6215 Questions for Members who have attended additional meetings:

E.N.P.A. & Devonshire Homes – Allers View, Phase 2: Cllr. Judy Ernest attended the meeting and reported that Devonshire Homes have withdrawn their interest in the project and have been consequently marketing the site for sale.

6216 Issues to be raised with permission of the Chairman:

Traders Association: Members were pleased to be informed that a Dulverton Traders & Business Association is being organized. A face book page has been established to promote Dulverton as a tourist destination and efforts will be made to update other promotional sites.

Chairman ………………………………………….