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Monday, July 23, 2018

DTC Minutes of Grounds Committee Meeting - 27th July 2017

Jul 20 2017

Minutes of the Grounds Committee meetingheld on Thursday 27th July 2107 in the Town Council Office, Dulverton.

Present:Chairman:Mrs Christine Dubery, Cllrs: Mrs Judy Ernest, Mr Gerry Lewis, Mr Ian Fleming

Apologies: Ms M Rose Town Clerk

Declarations of Interest:  

Cllr Chris Dubery. Mr Ian Fleming with regards the Sports Field.

Abbots Way Pond. Mrs Judy Ernest reported that Paul Clarke was awaiting the Public Utilities report for Abbots Way before presenting an estimate to build a Monk at the outlet to the pond. It was confirmed that both the South West Water and Wessex Water have no equipment in Abbots Way, Western Powers response.is still awaited.

Recreation Grounds and Play Equipment. Mrs Judy Ernest confirmed she had carried out a monthly equipment test with Mr A Takel, their report was presented to the meeting. There are two high risk items at Pound Walk on the Toddlers and Junior swings and at Barnsclose the Cableway has some small defects, it was agreed to request Greenfields to carry out the necessary work to correct these defects immediately. The Lengthsman to be asked to give the seats and round table at Pound Walk a clean and later in the year to treat or paint the seats.

Grounds Machinery. It was agreed that Devon Garden machinery be asked to carry out an annual maintenance on the Bobcat,Tractor and grass cutting equipment Mr Takel to arrange this for early Sept but discuss with the Clerk. Mr Andy Takel to record his weekly checks on the same equipment if this isn’t undertaken currently.

Churchyard Maintenance. Mrs Christine Dubery to prepare a specification for the maintenance of the Churchyard, so estimates can be obtained. The PCC confirmed they were happy for the grass on the upper terraces to be cut asap.

Cemetery. Survey to be carried out of all the plots to determine which ones have overgrown shrubbery and unsafe memorial headstones.

Date of next meeting. To be arranged.