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Wednesday, September 20, 2017

DTC Minutes of Meeting - 10th July 2017

Jul 04 2017

Minutes of the Meeting of Dulverton Town Council held on Monday 10th July 2017, in the Town Hall, Fore Street Dulverton, commencing at 7.00pm.

Present:Chairman/Mayor: Mr Gerry Lewis Councillors: Mrs Christine Dubery; Mr Ian Fleming; Mr Nick Thwaites (D.T.C. & S.C.C.); Mr Piers Wood; Mr Bruce Heywood (W.S.C.) and Cllr. Frances Nicholson (S.C.C.) who left at 7.30pm.

Deferment of Business for Comment by the Public: None

Apologies:Mrs. Judy Ernest and Mrs Margaret Rawle who are both on holiday.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       

Declarations of Interest:

Cllr. Nick Thwaites with regards his position as District Councillor.

Cllrs. Christine Dubery and Ian Fleming with regard the Sports Field Management Committee.

Chairman’s Comments & Meeting Management:

The Chairman introduced and welcomed Mr Piers Wood to the Council.

Questions for County and District Councillors:

Cllrs Bruce Heywood & Nick Thwaites W.S.C.:

Fly Typing – Asbestos: Members were informed that the asbestos has to be removed by S.C.C. Mr Heywood is pursing the matter but commented that it is not visible to the public and not hazardous unless interfered with.

Parking Limitations – Kemps Way: Cllr. Thwaites confirmed that the zig zag lines situated outside the Fire Station cannot be enforced unless signage is erected. This will be included in the next Traffic Regulation Order to be submitted. In the meantime the existing lines will be re-painted.

Cllr. Frances Nicholson S.C.C.

Dulverton Fire Station: Cllr. Nicholson suggested that the Council expresses its concerns regarding the lack of local service at the Station directly to the Devon & Somerset Fire Service. She considers the problem to be an inability to recruit from small rural populations.

The Clerk was requested to write accordingly to the Devon & Somerset Fire Service requesting details of the current situation.

The Rock Inn: Members were informed that it is believed that the new owners intend to re-open the premises as a music shop. It is anticipated that an application for ‘change of use’ will be positively considered.

Local School Funding: Cllr. Nicholson warned members that despite S.C.C. having slightly more funding available it will not cover a 1% pay increase for staff. Funding difficulties are therefore anticipated.

High Street Bollards: It was confirmed that the repairs necessary are the responsibility of S.C.C. Cllr. Nicholson will pursue the issue.

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Minutes of the meetings held on 12th June 2017 as circulated: were approved and signed. Proposed by Mr Thwaites, seconded by Mr Lewis and carried.

6196 Update of action points resulting from the last meeting:

Minute 6193 – Youth Policy: In response to a further enquiry from Mr Les Silverlook, members confirmed their commitment to develop, support and promote initiatives which positively contribute to the safety and wellbeing of young people and the intention of the Procedure and Policy Committee to consider the development of the policy in the future.

Minute 6189 – Car Parks Proposed Off – Street Parking Places Order: The consultation regarding the proposed TRO ended today. Over forty letters proffering comment were sent to W.S.C. by local people and businesses.

The Clerk was requested to accumulate copies of documents related to the issue and publish with the minutes on the website.

Members commented that they felt strongly that permit holders should be informed by W.S.C. of the new parking regulations within the proposed TRO when it is implemented.

6197 Accounts:                  

Financial Statement: See Appendix A

RESOLVED: That the Financial Statement as per Appendix A is approved. Proposed by Mrs Dubery, seconded by Mr Fleming and carried.                                  

Payments for approval: See Appendix B

RESOLVED: That the payments as per Appendix B are approved. Proposed by Mrs Dubery,

seconded by Mr Fleming and carried.                                  

        

     6198 Committees:

Minutes to be approved by the relative Committee members and adopted as part of this meeting:

  1. Planning Committee Meeting - 27th June 2017
    1. Grounds Committee Meeting – 27th June 2017.
    2. Town Management Committee Meeting – 27th June 2017
    3. Exmoor Lawns
    4. Youth Provision (to give young people a voice and encourage population sustainability on Exmoor)
    5. Community Sports & Health Facilities
    6. Recreation Grounds

RESOLVED: That the minutes of the Planning Committee meeting held on 27th June 2017 are approved. Proposed by Mr Fleming, seconded by Mr Lewis and carried.

RESOLVED: That the minutes of the Grounds Committee meeting held on 27th June 2017 are approved. Proposed by Mr Fleming, seconded by Mrs Dubery and carried.

RESOLVED: That the minutes of the Town Management Committee meeting held on 27th June 2017 are approved. Proposed by Mr Thwaites, seconded by Mr Fleming                             and carried.

6199 Co-Option:

The Clerk reported that no further nominations had been received to date.

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6200 Committee Membership:

Mr Wood expressed his interest in becoming a member of the Planning Committee.

He intends to attend other Committee Meetings to obtain an idea of the issues involved.

RESOLVED: To appoint Mr Wood as a member of the Planning Committee. Proposed by Mr Thwaites, seconded by Mrs Dubery and carried.

6201 All Saints Church Wall Refurbishment:

Mr Thwaites suggested that it would be good practice to ensure that regular inspections were undertaken by the structural engineer as the work progressed.

RESOLVED: That £3,200 is set aside to meet anticipated inspection costs. Proposed by Mr Thwaites, seconded by Mr Lewis and carried.

The Clerk was requested to write to the P.C.C. and enquire as to what was to be done with the excess consecrated soil.

6202 Sports Field Lease Agreement:

RESOLVED: That the proposed draft Sports Field Lease Agreement between Dulverton Town Council and The Sports Field Management Committee is adopted by the Council. Proposed by Thwaites, seconded by Mr Lewis.

Members were informed that the individual sports clubs are currently considering new draft Agreements.

6203 Community Top Five Priorities:

Top Five Priorities suitable for S106 negotiations

Where (plan of area)

 

Kemps Way

 

N/A

 

Dulverton Primary School

Swimming Pool

 

Kings Corner

Barnsclose

RESOLVED: That having been identified by this Council the above priorities are to be submitted to W.S.C. Proposed by Mrs Dubery, seconded by Mr Thwaites and carried

   6204 Late Correspondence:

Correspondence noted by members.

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6205 Questions for Members who have attended additional meetings:

Exmoor Medical Centre Patient Group – 13th June 2017: Attended by Cllr. Rawle who provided members with a comprehensive report of the meeting. Members noted the following:

  • A new salaried GP has been appointed to commence at the end of September.
  • Minor surgery is now being undertaken.
  • Extended hours are now available to meet Government requirements.

6206 Issues to be raised with permission of the Chairman:

Air Ambulance Night Landings: Members were informed that Somerset & Dorset Air Ambulance Service will in the near future (due to the introduction of new technology) be able to land at night on sites which are not lit.

Dulverton Secret Gardens: It was reported that the event was a great success and raised £1,100 for local causes.

Chairman ………………………………………….