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Tuesday, July 25, 2017

DTC Minutes of Meeting - 8th May 2017

May 03 2017

Minutes of the Meeting of Dulverton Town Council held on Monday 8th May 2017, in the Town Hall, Fore Street, Dulverton, commencing at 7.00pm.

Present:Chairman/Mayor: Mr Gerry Lewis; Councillors: Mrs. Judy Ernest;Mrs Christine Dubery; Mr Ian Fleming; Mrs Margaret Rawle;Mr Nick Thwaites (D.T.C. & W.S.C.); Mr Bruce Heywood (W.S.C.); Cllr. Frances Nicholson (S.C.C.).

Deferment of Business for Comment by the Public:

Cllr Frances Nicholson (S.C.C.): Cllr. Nicholson advised members that she anticipated more cuts to local services generally including the provision of libraries and youth clubs. She however stated that there was no immediate threat to those facilities currently available in Dulverton. As a consequence her priority for the next four years will be to attempt to encourage volunteers to come forward and work to retain current facilities creating greater sustainability.

Apologies for absence and acceptance of any reason offered if agreed:

Mr Steve Ford

Declarations of Interest:

Cllr. Nick Thwaites with regards his position as District Councillor.

Cllrs. Christine Dubery and Nick Thwaites with regard the Sports Field Management Committee.

Chairman’s Comments & Meeting Management:

Councillor Lewis thanked members with regards his recent election as Chairman. He is committed to working for Dulverton.

Questions for County and District Councillors:

Cllr. Frances Nicholson (S.C.C): As above

Cllrs. Bruce Heywood and Nick Thwaites W.S.C.:

The condition of pavements situated outside Lamb Court and at the entrance to the Lion Stable Car Park has been reported to the authorities responsible by Councillor Rawle, as has the recent incidence of fly – tipping (asbestos).

Minutes of the meetings held on 10th April 2017 as circulated: were approved and signed. Proposed by Mrs Dubery, seconded by Mr Thwaites and carried.

6171 Update of action points resulting from the last meeting:

Minute 6170: Lion Stables Public Toilets:

The facilities are being provided free of charge, the opportunity to make a donation being available.

The painting of the building and removal of the Velux windows is to commence on 12th June 2017.

Minute 6167: DDYPP:

There has been no further progress regarding the appointment of further Trustees.

Cllr. Ernest anticipates that there will be funding issues to resolve in six months’ time.

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Minute 6169: Car Parks:

Due to recent claims on Facebook, Councillor Thwaites considered it appropriate to reiterate to members that in his position as a District Councillor he had argued fervently and voted against W.S.C. proposals concerning the use of the Lion Car Park and future permit costs.

Following an informal meeting with representatives from W.S.C. Mr Lewis has been requested by Councillor Heywood (W.S.C.) to write formally on behalf of D.T.C. stating the opinions of members regarding the management of the car parks. His intention is to include the following:

  • For the car parks throughout the District to be managed correctly, according to current legislation and Government policy.
  • That W.S.C. seeks, and takes into consideration, the opinions of DTC concerning the usage of the facilities and the fees imposed.

6172 Councillor Resignations:

Members were informed that two further resignations had been received from members, Councillors, Mrs Louise Parrish and Mr Malcolm Neale. The vacancies have been published and an invitation to request an election invited. In the event that less than 10 are received, members will be able to co-opt at the next meeting.

A nomination has been received regarding the co-option of a further member following the resignation of Mr Willison. Members will receive details prior to the next meeting.

6173 Accounts:

Request for payment approval as per Appendix A2 and A4:

RESOLVED: That the payments are approved. Proposed by Mrs Rawle, seconded by Mr Lewis                             and carried.                                  

        

     Financial Statement: As per Appendix A

The Financial Statement was also presented and approved. Proposed by Mr Fleming, seconded by Mrs Dubery and carried.

     6174 Minutes submitted for approval:

  1. Planning Committee Meetings – 11th & 25th April 2017.
  2. Grounds Committee Meeting – 18th April 2017:
  3. Legal & Finance Committee Meeting – 25th April 2017:

RESOLVED: To adopt as part of this meeting the minutes of the Planning Committee    meeting held on 11th April 2017. Proposed by Mrs Rawle, seconded by Mr Lewis and carried.    

   RESOLVED: To adopt as part of this meeting the minutes of the Planning Committee meeting

   held on 25th April 2017. Proposed by Mr Lewis, seconded by Mr Thwaites and carried.

RESOLVED: To adopt as part of this meeting the minutes of the Grounds Committee meeting

held on 18th April 2017. Proposed by Mrs Ernest, seconded by Mr Fleming and carried.    

RESOLVED: To accept the quotation received from Mr A.J. Ferris for £850 - £900 regarding the cemetery shed refurbishment. Proposed by Mrs Dubery, seconded by Mr Fleming                 and carried.

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RESOLVED: To adopt as part of this meeting the minutes of the Legal & Finance Committee    meeting held on 25th April 2017. Proposed by Mr Fleming, seconded by Mrs Dubery               and carried.    

6175 Receipts & Summary – Bank Reconciliation, Year Ending 31st March 2017

RESOLVED: To approve the Bank Reconciliation, Year Ending 31st March 2017. Proposed by Mr Lewis, seconded by Mr Fleming and carried.                                  

6176 External Audit - Annual Governance Statement Year Ending 31st March 2017:

RESOLVED: To approve the Annual Governance Statement, Year Ending 31st March 2017. Proposed by Mrs Dubery, seconded by Mr Thwaites and carried.                        

6177 External Audit - Accounting Statement Year Ending 31st March 2017:  

RESOLVED: To approve the Accounting Statement, Year Ending 31st March 2017. Proposed by Mrs Dubery, seconded by Mr Thwaites and carried.                                  

6178 Historic Signposts:

Having accepted the advice from Cllr. Nicholson that the Volunteer Training Event regarding the painting and refurbishment of signposts (and which will include training on how to work safely on a highway), to be held by E.N.P.A. should be attended, Mr Fleming agreed to represent DTC.

It was noted that to date a volunteer to carry out the work has not been sourced. An advertisement is to be placed in the Dulverton Voice.

6179 Grounds Machinery:

Having considered the quotation supplied by the Clerk members:

RESOLVED: That the quote received from the NFU at £613.60 regarding the annual insurance premium is accepted. Proposed by Mrs Dubery, seconded by Mr Fleming and carried.

6180 Late Correspondence:

Correspondence noted by members.

6181 Questions for Members who have attended additional meetings:None

6182 Issues to be raised with permission of the Chairman: None

Chairman …………………………………………….

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