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Tuesday, May 23, 2017

DTC Minutes of Legal & Finance Committee Meeting - 25th April 2017

Apr 20 2017

Minutes of the Meeting of the Legal & Finance Committee held on 25th April 2017 at                2.00pm in the Council Office, Lady Street, Dulverton.

Present:Chairman:Mr Nick Thwaites, Cllrs: Mrs Christine Dubery, Mr Ian Fleming and Mr Gerry Lewis.

Apologies for absence and acceptance of any reasons offered: Mrs Judy Ernest

Deferment of business for comments by the public: None

Declarations of Interest:

Cllr.Thwaites with regards his position as a District Councillor.

Accounts Summary & Reconciliation for the Year Ending 31st March 2017:

RESOLVED: To recommend that the Bank Reconciliation for Year Ending 31st March 2017 is approved and signed by the Chairman. Proposed by Mr Thwaites, seconded by Mr Lewis and carried.

Annual Governance Statement 2016/17:

RESOLVED: To recommend that the Annual Governance Statement for Year Ending 31st March 2017 is approved. Proposed by Mr Thwaites, seconded by Mrs Dubery                                               and carried.

Accounting Statement 2016/17:

RESOLVED: To recommend that the Accounting Statement for the Year ended 31st March 2017 is approved. Proposed by Mr Lewis, seconded by Mr Thwaites                                 and carried.

Internal Audit Report:

Members reviewed the report and noted the following;

  1. The Standing Orders and Financial Regulation will need to be reviewed by the end of 2017.
  2. To consider an Anti-Fraud and Corruption Policy and a Statement on Internal Control.

Members commented that they considered it to be a full and comprehensive report.

Matters to Report with permission of the Chairman:

PWB Loan

Members agreed that an application is submitted for a fixed rate loan for £30,000 over a 10 year period. Furthermore that the overall amount to be repaid is effectively ‘ring-fenced’, estimated to be approximately £34,500.

Play Equipment Replacement: Members agreed to recommend that £20,000 is set aside to meet the cost to be increase by £2,000 annual as previously resolved.

Chairman’s Annual Allowance:

Members agreed to recommend that the annual Chairman’s Allowance of £250.00 is retained.

Date of Next Meeting: To be determined.

Meeting Closed: 3.00pm

Chairman………………………………………