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Monday, July 23, 2018

DTC Minutes of Meeting - 14th November 2016

Nov 08 2016


Minutes of the Meeting of Dulverton Town Council held on Monday 14th November 2016, in the Parish Rooms, Rosemary Lane, Dulverton, commencing at 7.00pm.

Present:Chairman/Mayor: Mr Nick Thwaites (D.T.C. & W.S.C.); Councillors: Mrs. Judy Ernest; Mr Ian Fleming who arrived at 8.00pm; Mr Steve Ford; Mrs Margaret Rawle; Mr Mike Willison; Mr Bruce Heywood (W.S.C.); Cllr. Frances Nicholson (S.C.C.), wholeft at 8.00pm andthree members of the Fire Service, Mr Chris Hole, Mr Phil Collings and Mr Rob Partridge.


Deferment of Business for Comment by the Public: None

Apologies for absence and acceptance of any reason offered if agreed:

Cllrs: Mrs Christine Dubery, Mr Gerry Lewis and Mrs Louise Parrish who are involved in this evenings Dulverton Players dress rehearsal.

Declarations of Interest:

Cllr. Nick Thwaites with regards his position as District Councillor.

Cllrs. Steve Ford and Mike Willison with regard their positions as Church Wardens and members of the P.C.C.

Chairman’s Comments & Meeting Management:

The Chairman made the following statement:

“You may have noticed that at this meeting the precept, although it is referenced in the Legal & Finance meeting minutes, is not on today's agenda for discussion or resolution. This is not as a result of some members of the L&F not being present, but due to the importance of the subject. To postpone the proposal provides additional time for council members to fully understand the implication before being subject to a vote. Consequently the precept to be submitted to West Somerset Council for the year commencing 1st April 2017 will proposed/resolved at the meeting scheduled to be held in December. Please examine the financial information, enclosed with agenda for this meeting, and ensure that you clarify with the Clerk, anything of which you are unclear, before the next Council meeting. Thank you"

Presentation by Mr Rob Partridge – Devon & Somerset Fire Service:

A power point presentation was circulated to members providing information concerning:

  • 2016 Highlights and Lowlights
  • Breakdown of Calls
  • Availability of Appliances
  • Recruitment and Mitigation
  • Co-responding
  • Local Community Plan of Events

Members were requested to take a proactive part with regards advertising recruitment by advertising vacancies, talking directly to the public and encouraging employers to release responders when required. Members suggested that articles are published in the Dulverton Voice and Exmoor News explain the criteria for recruitment, with an emphasis placed on the recruitment of women.

Members were informed that the primary responsibility of the service is fire fighting not co-responding, and it aims to be more preventative than reactive. Co-responders will only be referred life threatening incidents by the Ambulance Service.

Members were advised that before a defibrillator is used in an emergency a 999 call must be made first.

It was confirmed that the Fire Service has been approached by S.C.C. regarding emergency access along Northmoor Road and responded by stating that although problems have been encountered involving parked cars they have always managed to gain access. However, the situation will be monitored.

Members thanked the representatives from the Fire Service for attending.

Questions for County and District Councillors:

Cllr. Frances Nicholson (S.C.C):

20mph Speed Restriction: S.C.C. intend to implement a speed test in the High Street to confirm whether or not further speed calming measures are necessary. This is part of the feasibility assessment of a proposed Small Improvement Scheme to remove the 30mph signs and create a 20mph zone around the centre of Dulverton.

Exbridge HGV Signage: Members reiterated their concern that further signage is required to encourage HGV drivers to continue on the A369 to access places such as Exford rather than turn left at the Roundhouse and attempt to access the moor via Dulverton.

N.H.S. Health Checks: Members requested clarification concerning the invitation received offering free health checks. Cllr. Nicholson agreed to seek further details.

Dulverton Youth Club: Cllr Ernest informed members of the difficulties in recruiting a qualified Youth Worker and requested Cllr. Nicholson’s’ support as a Trustee of the Deanery Youth Project at their meeting to be held tomorrow.

Cllrs. Bruce Heywood and Nick Thwaites W.S.C.:

Town Leat: Cllrs. Nick Thwaites and Bruce Heywood have cleared the Leat of leaves. The vegetation still has to be cut back.

Guildhall Car Park – Bollards: No further information available.

Minutes of the meetings held on 10th October 2016 as circulated: were approved and signed with the following amendment. That minute 6104 should read ‘Dulverton Voice’ not Dulverton News’. Proposed by Mrs Ernest, seconded by Mr Ford and carried.

6112 Update of action points resulting from the last meeting:

6102 All Saints Church - East Wall:

The tendering process is complete, three tenders having been received, copies of which have been sent to Mr Simon Bastone for his assessment and advice.

It is unlikely that the work will commence until next year as the materials to be used are subject to weather conditions.

Cllr. Ford suggested that a claim is submitted for funding from National Heritage.

6102 All Saints Church – North Wall:

Six quotes have been pursued concerning the maintenance work required to the wall, however only one response has been received.

RESOLVED: To accept the quote received from Adams & Ellicott amounting to £7,300. Proposed by Mr Fleming, seconded by Mr Ford and carried.

It is hoped that the work can commence as soon as practically possible.

6105 Public Access Defibrillator:

It was agreed that the proprietor of the The Lion Hotel is approached by Cllr. Fleming, the offer to house the equipment accepted and further details discussed regarding its installation.

6113 Accounts:

Request for approval:

Mr A. Takel                        Grounds Maintenance – September 2016             £779.12

GC Stanbury & Son             Fuel                                                                       £102.04

BNP Leasing Solutions         Photo Copier Hire: 31/10/16 – 31/01/17                 £81.00

Viking Stationery                 Office Stationery                                                     £88.50

Bitdefender                           Software                                                                   £29.98

H.M R.C.                               ¼rly Tax & N.I.                                                   £262.59

Lynx Copiers                       Monthly Service Charge                                         £18.19

Kier Recycling CIC             Green Waste Re-cycling: 01/10 – 31/12               £125.03

British Telecomm                 Broadband Services                                                 £65.04

Devon Garden machinery     Fifty Hour Services                                              £549.60

GB Sport & Leisure             Annual Play Equipment Inspection Report           £192.00

Salaries & Expenses             October 2016                                                       £1,474.42            

Parish Lengthsman              October 2016 Wages & Expenses                         £538.53

RESOLVED: That the accounts are approved. Proposed by Mr Willison, seconded by Mr Fleming and carried.                                  


     Financial Statement:

The Financial Statement was also presented and approved. Proposed by Mrs Ernest, seconded by Mrs Rawle and carried.

     6114 Minutes submitted for approval:

  1. Planning Committee Meetings – 18th October 2016 and 8th November 2016.
  2. Grounds Committee Meeting – 18th October 2016
  3. Policy & Procedure Committee Meeting: 19th October 2016:
  4. Town Management Committee Meeting – 20th October and 8th November 2016:
  5. Legal & Finance Committee Meeting – 27th October 2016:

   RESOLVED: To adopt as part of this meeting the minutes of the Planning Committee meeting  

   held on 18th October 2016. Proposed by Mrs Rawle, seconded by Mr Willison and carried.    

   RESOLVED: To adopt as part of this meeting the minutes of the Planning Committee meeting

   held on 8th November 2016. Proposed by Mr Willison, seconded by Mrs Rawle and carried.

RESOLVED: To adopt as part of this meeting the minutes of the Grounds Committee meeting

held on 18th October 2016. Proposed by Mrs Ernest, seconded by Mr Willison and carried.    

RESOLVED: To accept the quote from P. Clarke & Son amounting to £610.00 with regard the de-silting of Abbots Way Pond. Proposed by Mr Fleming, seconded by Mr Willison and carried.    

   All Saints Church Yard: Members commented that the top level has been cut but not cleared.     No further maintenance appears to have been carried out and in their view the grass requires a   further cut. The Clerk agreed to pursue the concerns raised with Mr Kenwood as soon as       possible.

   Members were informed that the P.C.C. intend to erect signage reminding people that the     ground is consecrated and that dogs should be kept on their leads.

RESOLVED: To adopt as part of this meeting the minutes of the Policy & Procedure Committee meeting held on 18th October 2016. Proposed by Mrs Ernest, seconded by Mr Thwaites and carried.    

RESOLVED: To adopt as part of this meeting the minutes of the Town Management Committee meeting held on 20th October 2016. Proposed by Mr Fleming, seconded by Mrs Rawle and carried.    

RESOLVED: To adopt as part of this meeting the minutes of the Town Management Committee meeting held on 8th November 2016. Proposed by Mrs Rawle, seconded by Mr Willison and carried.    

RESOLVED: To adopt as part of this meeting the minutes of the Legal & Finance Committee    meeting held on 27th October 2016. Proposed by Mrs Ernest, seconded by Mr Thwaites              and carried.    

6115 Clerks Salary Arrears:

The Clerk left the room.

After lengthy discussion it was:

RESOLVED: To pay arrears of ££4,601.02 regarding the period between 1st April 2009 and 31st October 2016 as recommended by the Legal & Finance Committee are paid. Proposed by Mrs Rawle, seconded by Mr Fleming and carried.

6116 Royal British Legion:


RESOLVED: As per custom and tradition to grant an award of £50.00. Proposed by Mr Willison, seconded Mr Ford and carried.

6117 Dulverton Town Centre

Cllr. Willison reiterated that in his opinion the Town needed to be maintained at a high level to retain its appearance, bearing in mind that it is a tourist destination.

6118 Late Correspondence:

Correspondence noted by members.

All Saints Church of England School: Members congratulated all staff upon notification that a ‘Good’ Ofsted report has been received.

Williton Parish Council – Seeking member’s views concerning the possible closure of Williton Hospital: Members are fully supportive of retaining the beds at Williton Hospital on the grounds that closure will result in bed blocking at Musgrove Park Hospital as well as creating long distances for patients to travel.    

6119 Questions for Members who have attended additional meetings:

Exmoor Panel Meeting – 8th November 2016: Attended by Cllr. Rawle.

A report of the meeting was circulated to all members.

Magna Stake Holders Conference – 11th November 2016: Attended by Mrs Ernest.

A report of the meeting was circulated to all members.

6120 Issues to be raised with permission of the Chairman:

Y.M.C.A.: Members were informed that the organisation will be holding a Church Service in All Saints Church at 2.00pm on 18th November 2016.

Barle Bridge:The Bridge is scheduled to be closed for two weeks in the New Year in order that Western Water can undertake further maintenance work

Brushford Sub - Station: Further complaints have been received from the public concerning the aesthetic appearance of the area. The Clerk was requested to check with E.N.P.A. that planning conditions have been met with regards the reinstatement of the site.

Chairman …………………………………………….