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Monday, July 23, 2018

DTC Minutes of Car Parks Meeting - 7th July 2015

Jul 07 2015





Minutes of the Car Parks Committee Meeting held on the 7th July 2015 at 4.15pm the Council Office, Lady Street.

Present: Councillors: Mrs Margaret Rawle, Mrs Christine Dubery, Mr Steve Ford and Mr Gerry Lewis.

Apologies: None

Deferment of business for comment by the public. None

Election of Chairman:

RESOLVED: Mrs Rawle was proposed as Chairman by Mrs Dubery and seconded by Mr Lewis. There were no other nominations. Mrs Rawle was elected unanimously.

Declarations of Interests:

Cllr. Dubery regarding the business of the Post Office.

Financial Statement 2014/15:

Members were provided with detailed accounts regarding the revenue received and the costs accrued.

Members agreed that the figures better than expected.

It was noted that:

  • That DTC have failed to receive any information concerning the issue of excess charges or the visits made by NSL since the Agency Agreement was implemented. Furthermore DTC has not received any invoices regarding the cost of the service. The Clerk has spoken to Mr Steve Deakin (S.C.C.) who stated that he would deal with the issue as a matter of urgency.
  • That a maintenance & service charge of £1,550 has been made to W.S.C. for the financial year beginning 1st April 2014 to 31st March 2015. However on the assumption that NSL took responsibility for the maintenance of the machines as from December 2014, a percentage is due to be refunded. The Clerk is to pursue the matter.
  • That profits are down on last year, the total revenue from the car parks being slightly lower by about 1.5%.
  • The Lion Car Park following the increase in fees, and change to short term parking, has shown a decrease in revenue, probably due to the usage by permit holders.
  • The revenue from the Exmoor House Car Park has however increased following last years’ decrease in charges.
  • The revenue from the Guildhall Car Park has decreased. It was noted that this car park is also used by permit holders.
  • The revenue from parking permits has decreased over the last three years by between 4% & 6%.
  • That the anticipated costs for year commencing 1st April 2015 will be slightly lower than that for year commencing 1st April 2016 providing that it is not decided to increase the number of visits made by NSL during the summer months.

Members were informed by the Clerk that the figures would require amending once the information concerning the number of excess charge notices issued and related costs, had been received from S.C.C.

Lion Stables Car Park – BT Wayleave Request:

Members were asked by W.S.C. whether they had any concerns regarding a request from BT to place a Broadband cabinet in the car park. The space concerned is not an official disabled space.

Members raised no issues but do not want to see the entrance restricted for any length of time, reducing access for car park users.

Matters to Report:

Agency Agreement: A signed contract is yet to be received from SCC, as well as an amended WSC Licence Agreement. The Clerk to pursue with Mr Deakin (S.C.C.), and Tracey–Ann Biss (W.S.C.)

Residents Parking:

Members considered the provision of residents parking but determined that not only is there enough space to accommodate specific spaces for residents parking but there would be a loss of revenue from daily parking charges, which would have to be recovered by extremely high resident parking fees.

Undergrounding of Cables: It has been agreed that the staff at ENPA can park in Exmoor House Car Park when the work to underground cable is undertaken in front of Exmoor House.

Lion Stables Bollard: West Somerset Highways have been informed that the bollard, adjacent to the public toilets, is rotten. Members consider that there should be a fence in situe.

Car Park Signage: The sign in Rosemary Lane is in poor condition and requires replacing with a blue sign. Councillor Thwaites is to be asked to pursue the issue.


Exmoor House Car Park Steps: The broken hand rail has been replaced as requested.

Guildhall Car Park Lighting: An email of complaint has been received from a resident concerning the lights situated in the car park, which are on constantly throughout the night, affecting the adjacent properties. Cllr. Thwaites is to be asked to pursue the issue with W.S.C.

Vegetation Maintenance: The Parish Lengthsman is to be requested to clear any overgrown vegetation around the machines and signage.

It was noted that the car parks have only been used to their full capacity when specific events occur such as large funerals or E.N.P.A. Member Meetings.

Members were requested to consider proposals regarding the fees etc. to be implemented for the financial year commencing 1st April 2016.

Meeting closed:    5.15pm