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Sunday, July 22, 2018

DTC Minutes of Meeting - Monday 10th November 2014

Nov 04 2014


Minutes of the Meeting of Dulverton Town Council held on Monday 10th November 2014, in the Town Hall, Fore Street Dulverton, commencing at 7.30pm.

Present:Chairman: Mr Nick Thwaites; Councillors: Mrs Christine Dubery; Mr Gerry Lewis; Mrs Louise Parrish; Mrs Margaret Rawle; Mr Keith Ross; Ms Liz Schofield; Mr Bruce Heywood (W.S.C.); Mrs Francis Nicholson (S.C.C.), who left at 9.00pm.

Deferment of Business for Comment by the Public: None

Apologies:Cllr. Judy Ernest due to illness.

Declarations of Interest:

Cllr. Ross with regards his position as a District Councillor and Item 12.

Chairman’s Comments & Meeting Management:

Items 8 and 11 will be moved forward and considered after the presentation from Ms Sue Norreys. He requested that members consider a resolution to suspend Standing Order 4a with regards Item 8, Minute 5831 Localism and Item 11, Car Parks.

RESOLVED: To suspend Standing Order 4a (In accordance with standing order 3(b)(iii) above, no motion may be moved at a meeting unless it is included in the agenda and the mover has given written notice of its wording to the Council’s Proper Officer at least 6 clear days before the next meeting.), for the following two agenda items. Proposed by Mr Ross, seconded by Mr Lewis and carried.

Presentation: Sue Norreys – Development Coordinator, Somerset Care

Members were informed that an active team of 15 carers are employed in Dulverton and the surrounding areas, working with clients in their own homes. The management of the service is based in Taunton.

Somerset Care is a relatively newly established ‘not for profit making’ company, working alongside Social Services and the NHS, helping to meet the needs of an aging population by attempting to prolong an individual’s independence.

Many clients are referred from and funded by Social Services, however some are self - funding.

One of the main challenges regarding this geographical area is access during periods of extreme bad weather.

The Chairman thanked Ms Norreys for attending.

5841 Update of action points resulting from the last meeting:

5831 Localism – Community Woodland Project:

Cllr Lewis suggested to members that the Operational Plan required presents more like a ‘sales ‘brochure. He expressed his concern that the involvement of the ‘Our Place’ Organisation undermines the idea of ‘localism’ and proposes the project is pursued without the conforms and restrictions imposed by Locality. He considers that there exists enough local expertise to progress the Community Woodland Project with the use of public funds to employ consultants. Furthermore, that the project should be developed slowly, ensuring appropriate training is available, and with the aim of producing a profit. To this end a business plan is to be developed.

RESOLVED: To withdraw from the ‘Our Place’ Scheme and return the £9,000 funding received. To continue pursuing the Community Woodland Project involving all interested parties/partners. Proposed by Ms Schofield, seconded by Mr Ross and carried.


5831 Churchyard Wall:

A meeting is to take place involving a surveyor and the DAC and specification subsequently created. The proposal is to lower the height of the wall and use concrete to provide strength. It is hoped that graves will not need to be disturbed.

A quote has been received from Adams & Ellicott to erect temporary shores to the wall amounting to £1,380 + VAT. However members intend to wait for the specification and include the cost in the subsequent tendering.

5730 Dulverton Youth Council:

Cllr Thwaites provided a synopsis of events to date (Appendix A) and informed members that a meeting had been held on 28th October 2014 between Cllr. Ernest, Jude Atkins, Project Coordinator, Zara Scott-Davies, Senior Youth & Community Leader, S.C.C.; the outcome being a collaborated project that satisfies the needs of all parties. A report of the meeting will be available in the near future.

Cllr Nicholson advised that the agreement is confirmed in writing.


5842 Car Parks – Parking Enforcement

Having had prior sight of the proposed Agency Agreement and the suggested amendments, members:

RESOLVED: To agree to the draft Agency Agreement subject to the proposed amendments being accepted. Proposed by Mrs Dubery , seconded by Ms Schofield and carried.                                  


Questions for County and District Councillors:

Cllrs. Bruce Heywood& Keith Ross W.S.C.:

Leat Weir: Members expressed their concern that the submission of nominated volunteers to be key holders appears to have been ignored by W.S.C. A key has been given to an alternative resident without the necessary training as previously advised by W.S.C. Cllrs. Heywood and Ross were requested to investigate the matter.

Leat Leak: The leak was probably due to the high flow of water allowed to flow through when work on the Weir was undertaken. The breach has subsequently been earthed up. However, ENPA maintain that as a result, damage has been done to tree roots.

Street Cleaning Operative: Members were informed that the recently employed Street Cleaning Operative has resigned.

Cllr. Nicholson S.C.C.:

Road Closures & Diversions: Members requested that a written commitment was received from S.C.C. regarding its’ intent to consult with DTC with regards proposed road closures and road signage.

Road Surface Dressing: Members were informed that S.C.C. intend to assess the work undertaken, ‘before ‘signing it off’, after winter. They expressed their concern that the top surface situated outside the Rock Inn has totally disintegrated and need to be assessed as a matter of urgency. Cllr. Nicholson agreed to pursue the issue.

Fore Street – White Lining: Cllr. Nicholson agreed to ascertain when the work will be undertaken.

Cllr Dubery suggested despite it reducing the number of parking spaces it might be worth considering enlarging the spaces provided to accommodate the larger vehicles.

Bus Route 25: Members enquired as to whether, in the event the route was cancelled (following consultation), the Community Bus Service would be able to provide the service.

Minutes of the meetings held on 13th October 2014 as circulated: were approved and signed, Proposed by Mrs Rawle, seconded by Mrs Parrish and carried

5843 Accounts:

Mr P. Ackland                                 Cleaning of Bus Shelter                               £40.00

G. C. Stanbury & Son                     Fuel                                                              £85.91  

BNP Paribus Leasing Solutions       Hire of Copier 31/10 – 31/01                     £67.50

British Telecom                               Internet Services, 1/10 – 31/12                   £50.40

S.G. World                                       Cash Book                                                   £37.40

Viking Direct                                   Stationery & Cartridges                             £112.74

Exe Valley Pest Control                  Grounds Pest Control, July - Sep               £100.00

Cllr C. Dubery                                 Travelling Expenses                                   £39.50

Salaries & Expenses                       October 2014                                        £1, 872.83

Parish Lengthsman                         October Wages & Expenses                     £807.32

H. M. Revenue & Customs             ¼rly VAT                                                   £436.64

RESOLVED: That the accounts are approved. Proposed by Mr Ross, seconded by Mrs Rawle          

and carried.                                  

Financial Statement:

     The Financial Statement was also presented and approved. Proposed by Mrs Dubery,                 seconded by Mrs Schofield and carried.

5844 Committees:

     Minutes submitted for approval:

  1. Planning Committee Meetings – 10th November 2014:

RESOLVED: That the minutes of the Planning Committee meetings held on 10th November 2014 are approved. Proposed by Mr Ross, seconded by Mr Thwaites and carried.

5845 Royal British Legion:

RESOLVED: That according to custom & tradition a grant of £50.00 is awarded. Proposed by Mrs Rawle, seconded by Mrs Dubery and carried.                              

5846 Late Correspondence:

Correspondence noted by members.

5847 Questions for Members who have attended additional meetings:

Exmoor Panel – 4th November 2014: A report of the meeting was circulated by Cllr. Rawle:

  • Police Report: There has been an increase in burglaries from outbuildings, sheds and garages in the Dulverton to Tiverton area.
  • Dunster Road Closure: The road through Dunster will be closed as from 5th January 2015 until 31st March 2015. Only school buses, emergency vehicles and gritters will have access. The bus service from Dulverton will terminate at Timberscombe, smaller buses being provided to Minehead via Wootton Courtenay.
  • Fire Service: Those present were informed that the Dulverton Service had dealt with 27 co-responder emergency calls and 12 fire alarms over the last two months.
  • Requests that Parishes identify sites suitable for building affordable housing. Open market housing can only be built if no affordable housing is needed.
  • Streamcombe Allotment Charity: To elect a new Trustee.
  • Farmers Market: To determine how to proceed. Members were requested to ensure that they read the report provided prior to the meeting.

Both Dulverton & Porlock are desperately in need of new recruits.

South West Water – 6th November 2014: Cllrs Chris Dubery and Margaret Rawle met with representatives from S.W.W. on site at Kings Corner Recreation Ground. Members were assured that the emanating smells were within legal limits and furthermore there is no immediate solution. S.W.W. will monitor and assess the situation and report back with possible proposals in December.

5848 Issues to be raised with permission of the Chairman:


Dog Fouling: Cllr. Rawle reported that she had been approached by a member of the public who ascertained that the problem had improved since the recent articles concerning the issue had been published.

December Meeting – Agenda:

Chairman …………………………………………….