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Tuesday, August 21, 2018

DTC Minutes of Meeting - 14th October 2013

Oct 14 2013








Minutes of the Meeting of Dulverton Town Council held on Monday 14th October 2013, in the Town Hall, Fore Street Dulverton, commencing at 7.30pm.

Present:Chairman/Mayor: Mr Nick Thwaites, Councillors: Mr Rod Coyne; Mrs Chris Dubery; Mrs Judy Ernest; Mr Gerry Lewis; Mrs Margaret Rawle; Mr Neville Rimmer; Mr Keith Ross (D.T.C. and W.S.C.); Mrs Liz Schofield; Mr Les Silverlock; Mr Bruce Heywood (W.S.C.); and 3 members of the public.

Apologies: Mrs Frances Nicholson (S.C.C.).

Deferment of Business for Comment by the Public:

Mr Ivan Gunn:

Dulverton Voice - Members were informed that the publication is not quite breaking even financially. Mr Gunn is therefore proposing to increase the number of pages from 12 to 16, which it is anticipated will produce a small profit. Overall he considers that the publication has been a great success.

Members expressed their agreement.

Mr Gunn continued by expressing his thanks to Lindsay Smith and Claire Saville - Boundy for their input.

Road Closure Signage - Mr Gunn stated that he was speaking on behalf of local traders who were extremely disappointed that nothing has apparently been achieved since the last Council meeting. There are proposals to publicize the problems through the press as well as produce their own signage stating that Dulverton is open for trade.

Mr Robert Cave has submitted his concerns in writing, addressed to the Chairman, concerning the current situation.

Mr Paul Yeomans suggested that the apparent inflexibility of S.C.C. Highways was due to the extreme high level of work currently being undertaken. However he is in discussion with officers to ascertain how the situation can be improved.

Cllr. Thwaites suggested that the local traders should, as a united group, attend a future S.C.C. meeting and present their case directly.

Declarations of Interest:

         Cllr. Ross with regards his position as a District Councillor.

Chairman’s Comments & Meeting Management:

Cllr. Thwaites welcomed Mr Paul Yeomans to the meeting in his capacity as consultant advisor with regards DTC’s aspirations concerning localism and devolution.

Item 5 is to be moved to Item 7.

5680 Localism:

Mr Yeomans introduced himself to members and provided details concerning his background and experience.

His brief was to move the localism policy forward. Discussions have taken place between himself and higher local authorities and although initial responses were positive, various caveats have subsequently been introduced.

Proposals have been developed specifically regarding traffic management; car parks and road closures have also been considered.

A draft business cased has been created, based on financial savings and improved services. It requires the financial information to be updated and verified by both DTC and the current service providers. Mr Yeomans anticipates that it will ready for publication within 6 weeks.

Members agreed that it was an opportune time to open negotiations bearing in mind the forthcoming changes regarding W.S.C.

Cllr. Silverlock provided members with a written report concerning other on-going localism issues, including The Localism Event, to be held on 7th November 2013, Community Budgeting and Shop and Trade responses to road disruptions.


Open Discussion for Council Members on any DTC related Subject.

     Deferred until the end of the meeting.

Minutes of the meeting held on 9th September 2013 as circulated: were approved and signed with the following amendments:

  • 5665 Highways:

1) Second paragraph, line two, remove single quotation marks from ‘they were the wishes of the Town’.

2) End of second paragraph add: ‘Cllr Silverlock asked if Wessex Water could close the road any number of times they deem necessary?’, and ‘Councillor Silverlock asked that when a road closure is recommended for a length of time does the Highways Authority have the power to alter or reject this?’

  • 5666 Localism:

To insert after the resolution and Cllr. Rawles expressed concerns, ‘Cllr Silverlock reported that a resolution, while helpful, is not required as the expenses offered to the speakers could be paid from the SIB grant’.


Proposed by Mr Silverlock, seconded by Mr Lewis and carried.

   5681 Matters Arising:

Minute 5674: Sewage Works:

Cllr Rawle gave details concerning the site visit she made to the refurbished Sewage Works on 14th October 2013, accompanied by Jon Kinsay, the Site Foreman and Mr Chris Nelder. The facility is apparently impressive, however does experience problems with regards large amounts of household fat and nappy liners.

Mr Kinsay expressed his disappointment that the track across Barnsclose Play Area could not be retained, as permission was not forthcoming from the adjoining land owner. He hopes that an opportunity to reinstate the track permanently may present itself in the future. In the meantime large lorries will have access the site via Chapel Street and Milhams Lane to empty the storage tanks.

Minute 5665: Proposed Road Closures:

The Chairman brought members attention to the emails received from Mr Nick Clattworthy, who requested that they be tabled at this meeting.

Cllr. Silverlock commented on the Councils lack of power. Cllr. Schofield suggested that DTC obtains signage stating that ‘Dulverton is Open for Business’, to be used in the event of future road closures. The Clerk stated that she would contact Adams & Ellicott with regards the Lady Street Closure and the provision of ‘Dulverton is Open for Business’ signage. In the event that they are not supplied Cllr. Silverlock stated that the cost can probably be met from the Feasibility Grant.

Members agreed that a meeting with Mr John Osman, Leader S.C.C. is to be requested.

5682 Reports from County and District Councillors:

Councillor Heywood - W.S.C.

Leat Weir: The proposed scheme is being withdrawn and is to be re-specified. Work is unlikely to commence until June/July 2014.

Councillor Keith Ross. - W.S.C.:

Rubbish Collection – Monmouth Terrace: No further developments. Cllr. Ross is to pursue the issue.

Street Cleaning: Members were informed that Warren Bealeis still in post. The Clerk was requested to make enquiries regarding responsibility for the Leat Weir Gate.

Joint Management and Shared Services: Taunton Deane D.C. and West Somerset D.C. Draft Business Case is currently under consideration. Cllr. Ross impressed upon members that this provides a positive opportunity to pursue the localism of services.

5683   Highways:

In the absence of Cllr. Nicholson a written report was circulated to members.

Hollam Drive: Any work required on faulty areas will be undertaken next summer.

Milham Lane: Further areas of surface dressing will be done next summer.

Chapel Street: The road will be closed for undergrounding works as from 28th to the 30th October 2013. No information has been forthcoming concerning the notification of businesses and residents or proposed emergency access.

Resurfacing will form part of next year’s programme.

Lady Street/ Northmoor Road Closure: With regards the community putting up notices, with regards the road being open at weekends, Highways are able to take unauthorised notices down; however this is not a high priority.

Cllr. Nicholson has specifically requested that the official signs are modified to include the weekend opening.

Jury Road: Cllr. Nicholson requested clarification concerning the proposed yellow lines at Sixpenny Buckle.

Bank Square: Members discussed the proposal that the white line below the Lytch Gate is extended; however subsequently determined that as it is unenforceable it is unlikely to be effective. The issue is to be considered with the Traffic Management Plan.

Cllr Ross enquired as to whether the proposal concerning a 20 mph speed limit throughout the town is currently being pursued. The Clerk replied that she understood that the proposal was to be included in the Traffic Management Business Case currently being produced.

5684   Planning:

RESOLVED: To adopt the minutes of the Planning Committee meeting held on 1st October 2013 as part of this meeting. Proposed by Mr Coyne, seconded by Mrs Schofield and carried.              

5685   Accounts:

           Approval requested for:  

     Mr P. Ackland                       Cleaning Bus Shelter                                             £120.00

     Lynx Copiers                         Monthly Service Charge                                         £16.03

     Ridlers                                  Fuel                                                                       £187.30

     Mason Kings                         Machinery Maintenance                                         £46.50

     Travis Perkins                        Public Seating Refurbishment                                 £27.20

     B. Boundy                             Weed Spray                                                             £36.85

     Mr R.P. Yeomans                   Traffic Management Consultation Services       £1,200.00

     Viking Direct                         Cartridges and Stationery                                     £147.68

     H.M. Revenue & Customs     ¼ rly Tax & N.I (July – Sept.)                             £436.25

   Salaries & Expenses               September 2013                                                 £1,713,24

     Mr A Takel                             Grounds Maintenance                                         £1,129.75

     Exe Valley Pest Control        Grounds Pest Control July – Sept. 2013               £120.00

     BNP Leasing Solutions Ltd.   Hire of Photo Copier 31/10 – 30/01/2013               £81.00

     W.S.C.                                     Ticket Rolls                                                            £30.00        

     Parish Lengthsman                 September Wages & Expenses                             £732.82


RESOLVED: That the accounts are approved. Proposed by Mrs Dubery, seconded by Mrs Rawle and carried.


     The Financial Statement was also presented and approved. Proposed by Mr Coyne, seconded by Mr Lewis and carried.

    5686 Car Parks:

Licence Agreement: A meeting is to be held between Cllr. Karen Mills (Portfolio Holder for Economic Regeneration and Tourism, W.S.C.) and representatives from the Car Park Committee on 29th October 2013 at 2.00pm in the Council office.

Lion Car Park: W.S.C. has been requested to lower a light currently shinning into a neighbouring bedroom window.

   5687 Grounds:

RESOLVED: To approve the minutes of the Grounds Committee meeting held on 10th October 2013. Proposed by Mr Silverlock, seconded by Mrs Ernest and carried.    


Abbots Way Pond: It was reported that the ponds requires clearing of rubbish and skimming of algae.


5688 Correspondence:

Correspondence noted by members.

W.S.C. Street Trading License/Consent Consultation – Starlight: Cllr. Dubery declared an interest.

5689 Reports from Members who have attended any other Meetings: None

5690 Matters to Report:

Youth Town Council: Members were informed that the group are scheduled to meet on the 15th October 2013. Cllr. Dubery requested details concerning the criteria for membership.

Dulverton Schools: Members were informed that Cllr. Ernst has agreed to keep abreast of the situation regarding the future of the facilities in Dulverton.

Retirement of the Rev. Thorogood: The Clerk was requested to send the Rev Thorogood a card wishing him all the best.

Dulverton Youth Project: Members were informed that funding is being sourced with regards the next financial year. The annual costs amount to £15,000. Cllr. Ross requested that the issue is placed on the agenda for November.

D.C.T. Logo: Members were presented with a proposal for a new logo. It received mixed responses.

Royal British Legion – Remembrance Service: The Mayor has been requested to attend.

5691 Date of next Meeting: Monday 11th November 2013

5692 Meeting Closed: 10pm



                                                                                                                                                                                                                 Chairman …………………………………………….