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DTC Meeting - Oct 2012

Sep 19 2012





Minutes of the Meeting of Dulverton Town Council held on Monday 8th October 2012, in the Town Hall, Fore Street Dulverton, commencing at 7.30pm.


Present:Chairman: Mr Chris Nelder, Councillors: Mr Rod Coyne; Mr Ian Fleming; Mr Bernie How; Mr Nick Thwaites; Mr Bruce Heywood (W.S.C.); Mrs Frances Nicholson (S.C.C.), who left at 9.20pm, P.C.S.O. Katherine Williams and 1 member of the public.


Apologies:Mrs Chris Dubery, who was attending a Dulverton Players’ rehearsal, Mrs Margaret Rawle, who was on holiday, Mr Keith Ross (D.T.C. and W.S.C.) and Mr Les Silverlock.


Deferment of Business for Comment by the Public:

Mr John Page - A New Labourers Movement: Mr Page brought to member’s attention his proposals and requested futuresupport.

The Chairman agreed that the proposals are considered at the next Council meeting.


P.S.C.O. Williams: Members were informed that only three crimes had been reported during the last month.

One incident occurred after the Carnival, however no further problems were reported.


Ms Blackburn  - Chairman, Exmoor Gym: Ms Blackburn reiterated the information provided in her letter circulated to members prior to the meeting. A synopsis of the circumstances which led to the formation of the charity, Exmoor Gym and what she considers the aggressive behaviour of 1610 Ltd.

Cllr Fleming enquired as to what it was that Ms Blackburn was looking for from this Council.

Her response was “moral support” and “to be made to feel welcome”. A request for funding may be made in the future.


Declarations of Interest:

Cllr. K. Ross with regards his position as a District Councillor

Cllr C. Nelder with regards Item 13, The Exmoor Gym.Mrs Nelder is a Trustee of the Parish Rooms.


Chairman’s Comments:

The Chairman sought agreement that Item 13 (Exmoor Gym), be brought forward to Item 5.


Dulverton Carnival: The Chairman reported that the barbeque made a profit of £350 which is to be donated to the Cricket Club.


5484Exmoor Gym:

Cllr. Fleming took the Chair for this Agenda Item.

Ms Blackburn was asked various questions by members, the following information was provided:

That Exmoor Gym had been initially created to provide fitness facilities in the event that 1610 ceased providing gym facilities in Dulverton. In the event that 1610 Ltd. closed the gym in Dulverton, Exmoor Gym would aspire to take over.

It was set up as a charity in order that the group would be tax effective.

The charitable mission is to promote physical and healthy activities not only in Dulverton but the surrounding area. Various classes are operating, run by local fitness instructors.

Exmoor Gym is conscious that fees should be kept as low as possible.

Ms Blackburn considers that the two businesses can operate concurrently.






Cllr How expressed his concerns that the two organisations would destroy any possibility of either being a success.

Cllr Coyne commented that he would advise that the two organizations work together to achieve the best outcome for the community.


It was suggested that that ultimately the public would vote with their feet.


The issue is to be placed on the agenda for the next meeting for members to determine as to whether “moral support” for Exmoor Gym should be proffered and if so, in what form.


Minutes of the meetings held on 10thSeptember 2012 as circulated: were approved and signed.  Proposed by Mr Fleming, seconded by Mr Coyne and carried.


5485 Matters Arising:


Minute 5468: Sensible Spending Initiative:

Cllr Nicholson reported that she had met with Mr Nigel Rea (Director for Customers Communities, S.C.C.) and that the following proposal had been made: That £1,000 will be made available from the Health & Wellbeing Fund and a further £2,000 from a fund concerning ‘Capacity Building in the Community’.

If a project undertaken by the Town Council to take responsibility for services currently the responsibility of S.C.C requires capital funding, further monies might be available. However this fund requires that the success of applications is determined before the end of the year.

Mr Rea apparently wishes to meet with members. The Clerk was requested to arrange a mutually convenient date and time.


Minute 5468: Dulverton Undergrounding

The undergrounding of cables is to take place as scheduled. However the lighting issues have not been resolved. Cllr. Nicholson expressed considerable frustration at what she perceived to be the intransigence of various S.C.C. and E.N.P.A. Officers when attempting to resolve differences of opinion. She continues to seek clarification regarding various issues.



Minute 5464: Lower Mead – Response from Ms Claire Steele

Cllr. Nicholson confirmed that  a letter from the Clerk had been received on behalf of this Council and that a response would be forthcoming.


Minute 5475: Approval of the Proposed Letter to the Prime Minister

In the absence of Cllr. Silverlock and the proposed amended letter it was agreed that the issue is dealt with at the next meeting.

Members expressed the opinion that the letter should be sent from the Council, not signed by individual members as suggested.


Minute 5468: Clustering of Parishes:

The Chairman reported to members that he had spoken with Cllr. Ross who had retracted his suggestion that a meeting should take place involving surrounding parishes, indicating that he considered that there didn’t exist any benefits for other Parish Councils.

Cllr. Thwaites commented that he considered that it would be beneficial to have the opportunity to clarify issues particularly any inaccurate perceptions which might be held concerning Dulverton Town Council.


Following further discussion is was:


RESOLVED: That a meeting is not organised at this time. Proposed by Mr How, seconded by Mr Fleming and carried by 4 votes to 1 against.






5486 Reports from County and District Councillors:


Councillor Keith. Ross. W.S.C.

Not present.


Councillor Frances Nicholson S.S.C.

Barle Industrial Centre:It has been agreed by S.C.C. that if a majority of tenants are in favour, the lights will be turned off.


Fire Station: Cllr. Nicholson agreed to pursue the issue of lighting which remain constantly on.


Community Bus:Members were informed that an excess insurance charge of £500 exists. Various proposals are being investigated as to how to resolve the issue.

S.C.C. has raised concerns regarding the lack of volunteer practical support (Mr Perry is not prepared to undertake the administration required). Cllr. Fleming volunteered to undertake the duties in the event that no-one else comes forward.

S.C.C. also considers that some incorrect information has been disseminated and is working to resolve this. The use of the bus however is to be reassessed.

Cllr. Nicholson intends to arrange a meeting between Cllr. Newell (S.C.C.) and Mr Perry in the near future.


Barle Bridge: Members reported that a considerable amount of debris including broken branches and trees have accumulated against the bridge that requires clearing as a matter of urgency. Cllr. Nicholson agreed to pursue the issue with Mr Peter Radford (S.C.C.).


Devon & Somerset Fire & Rescue Service:It was reported that due to a shortage of manpower the local retained fire-fighters/co-responders are on occasions unable to respond to emergencies. Councillor How expressed his opinion that the manpower shortages are due to the imposition of new policies concerning the way in which annual leave is administered.

Cllr. Nicholson commented that she considered the issues raised as the responsibility of the Devon & Somerset Fire Authority. However, she expressed concern that these issues have not been raised with S.C.C. and questioned as to whether the two authorities were communicating effectively.

The Chairman suggested that further information is obtained and the matter is put on the agenda for consideration at the next meeting.


Councillor Heywood W.S.C.


Town Leat:Concerns were raised concerning the growth of vegetation along various parts of the Leat. It was pointed out that ownership and responsibility  had to be clarified before the matter is pursued.


5487   Highways:

Various drainage problems have arisen due to the existence of blocked drains and the excessive amount of rainfall. Water is overflowing and running into the play area at Barnclose, across Jury Road just above The Rock, and into private property on Andrews Hill.

Cllr. Nicholson agreed to pursue the issues raised.


5488   Planning:


RESOLVED: To adopted the minutes of the Planning Committee meeting held on 2nd October 2012 as part of this meeting. Proposed by MrHow, seconded by Mr Fleming and carried.                               






5489   Accounts:

            Approval requested for:


              Mr P. Ackland                        Cleaning Bus Shelter                                      £40.00

              Ridlers                                     Fuel                                                                £81.80

              Mason Kings                           Mower Repairs                                               £66.32              Lynx Copiers                          Monthly Service Charge                                 £18.00

              Mr A. Takel                            Grounds Maintenance                                £1,092.50

              Dulverton Town Hall              Hire of Hall – 13/8 &10/9                             £54.00

              Mr A. Takel                            Grounds Maintenance                                £1,043.00

              Salaries & Expenses                September 2012                                         £1,616.28

              Parish Lengthsman                  September Wage                                           £697.66


RESOLVED:  That the accounts are approved. Proposed by MrCoyne,seconded by Mr How and carried. 


      The Financial Statement was also presented and approved. Proposed by Mr Fleming,              seconded by Mr Thwaites and carried.


5490 Car Parks:

The Clerk informed members that no response had been received by Mr Phillips from Mr Watts (W.S.C.) concerning his request to conduct his car cleaning and valeting business in Exmoor Car Park.

Having come to the end of the tourist season and bearing in mind the oncoming inclement weather the Clerk suggested that the contract be amended to allow Mr Phillips to carry out his business for a maximum of two days per week, and the Council to invoice him in arrears at the end of every 3 months for the number of days actually worked.


In consideration that this Council had investigated and approved the proposals it was:


RESOLVED:That permission is given to Mr Nick Phillips (Diamond Shine), to conduct his business in Exmoor House Car Park in accordance with the agreed Contract including the amendments above. Proposed by Mr How, seconded by Mr Thwaites and carried.


5491 Pedestrian Signage:

Members were informed that the recent application to L.A.R.C. for funding had been rejected.

An appeal has been subsequently submitted.


5492 Royal British Legion:


RESOLVED: That according to custom and tradition a grant of £50.00 is awarded to cover the cost of a wreath. Proposed by Mr Fleming, seconded by Mr Thwaites and carried.


5493 Victim Support:

After discussion it was agreed that there was insufficient evidence to suggest that this community had directly benefited from the charity. It was subsequently:


RESOLVED: That a grant would not be awarded on this occasion. Proposed by Mr Fleming, seconded by Mr How and carried.







5494 Correspondence:

Correspondence noted by members.


Mrs Jan Ross, Dulverton Carnival: A letter of thanks regarding the award of the grant was read to members and a request for suggestions requested regarding the future of the Carnival. No suggestions were forthcoming, however the Clerk was requested to write and congratulate the members of the Carnival Committee on the success of the event and express members thanks and appreciation for the work involved.


Mr Bruce Lang, W.S.C. - Code of Conduct Training Event: Members were reminded that they were obliged to undertake training concerning the Code of Conduct following the adoption of the Standing Orders and the new Code of Conduct and that training was available on 31st October 2012 in the Town Hall, commencing at 6.00pm.


5495 Reports from Members who have attended any other Meetings:



5496 Matters to Report:

The Clerk reported to members that the Chairman had been nominated for S.C.C.’s Chairman’s Award for Service to the Community.


Out Patient NHS Services:Councillor How drew members’ attention to his concerns that a patient was required to undertake a 50 mile round trip to Musgrove Hospital in order to deliver a monitoring device. He questioned as to why these items cannot be delivered to the local Surgery and be transported to Musgrove Hospital by the daily delivery van. Cllr. Nelder agreed to pursue the issue with the Patients Group.


Magna Boundary Hedges: Complaints have been received concerning the lack of upkeep of various boundary hedges. Cllrs. How and Nelder agreed to confirm the ownership and responsibility of the offending vegetation.


Abbots Way: It was reported that three lights were not working along the footpath.


5497 Date of next Meeting:  Monday 12th November 2012


5498 Meeting Closed:10.00pm






                                                                                                                                                                                                                                                                  Chairman …………………………………………….