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Monday, July 23, 2018

DTC Meeting - Sept 2012

Sep 19 2012



Minutes of the Meeting of Dulverton Town Council held on Monday 10th September 2012, in the Town Hall, Fore Street Dulverton, commencing at 7.30pm.


Present: Chairman: Mr Chris Nelder, Councillors: Mr Rod Coyne; Mrs Chris Dubery; Mr Ian Fleming, who left at  9.30pm; Mrs M. Rawle; Mr Keith Ross (D.T.C. and W.S.C.); Mr Les Silverlock; Mr Bruce Heywood (W.S.C.); Mrs Frances Nicholson (S.C.C.), who left at 8.30pm and 1 member of the public.


Apologies:   Mr Bernie How and Mr Nick Thwaites.


Deferment of Business for Comment by the Public:  


Ms Sarah Blackburn – Chairman of Exmoor Gym Company Ltd.: Ms Blackburn sought the opportunity draw members’ attention to various issues concerning 1610 Ltd. The actions of whom she considered resulted in undermining local fitness instructors.


Declarations of Interest:

Cllr. Ross with regards his position as a District Councillor

Cllr. Nelder - Item 10

Cllr Dubery – Item 16


Chairman’s Comments:

The Chairman thanked those who had sent him cards wishing him well during his absence.


The Chairman read to members a letter of resignation received from Mr Tony Snell, who felt no longer able to continue as a member of this Council due to personal reasons. He informed them that the resignation had been regretfully accepted.

The Clerk was requested to send Mr Snell a card expressing thanks on behalf of members for his commitment and service to the local community.


Members will be requested to consider whether to co-opt a replacement member at the next meeting.


Minutes of the meetings held on 13th August 2012 as circulated: were approved and signed.  Proposed by Mr Coyne, seconded by Mr Fleming and carried.


      5468 Matters Arising:


Minute 5451: Sensible Spending Initiative:

Cllr. Silverlock reported that a decision with regards funding is still awaited from S.C.C. Cllr. Nicholson is to meet the Director for Customers and Communities (S.C.C.) next week.


Cllr Rawle reported that S.C.C. has enquired as to whether D.T.C. will pay for the salting of Amory Road etc. for the forthcoming season. The Clerk confirmed that funds are available. Cllr. Nicholson added that she has access to further funding to help meet the cost.






Minute 5451: Dulverton Undergrounding

Cllr Ross reported that he has delivered letters to all the local traders, by hand, inviting comments at the same time. The feedback he received was generally positive.


Issues concerning lighting have still not been resolved between E.N.P.A. and S.C.C.


Minute 5451: The Clerk read a report from PCSO Katherine Williams who apologised for being unable to attend the meeting.

No volunteers have come forward with regards a Dulverton/Battleton Community Speed Watch Scheme. The Safety Camera Partnership has conducted some checks but their visits are sporadic as they cover the whole of Somerset. PSCO Williams has spoken to the Traffic Department who have agreed to conduct further checks.

The Brushford Community Speed Watch Scheme is making good progress.


Minute 5462: Clustering of Parishes: Cllr Ross reiterated his belief that neighbouring Parishes should be brought together to deal with shared issues and problems, particularly concerning economic development.

Members agreed that three representatives from neighbouring Parishes are invited to attend a meeting to be held on Thursday 22nd November 2012 at 7.00pm in the Town Hall.


Minute 5436: Lower Mead Relocation: With regards the statement made by Ms Clair Steel, Lead Commissioner, Adults & Health (S.C.C.), at the last meeting, Cllr Ross maintained that her comment concerning ‘inaccurate statements’, questioned the integrity of this Council and that the Clerk should write and enquire what inaccurate statements she was referring to.


Cllr. Silverlock argued that the underlying problem is that full consultation had not taken place. If it had, this situation would not have arisen.


Cllrs Nelder and Fleming suggested that little would be gained by prolonging the issue as the decision has been made and acted upon.


Following further debate it was:


RESOLVED:  That a letter is written to Ms Steele requesting examples of ‘inaccurate statements’. Proposed by Mr Ross, seconded by Mr Silverlock and carried by 4 votes in favour, 1 against with 2 abstentions.


Minute 5451 Website Refurbishment: Cllr Silverlock wished to congratulate Cllr. Thwaites on the presentation of the new website. 


5469 Reports from County and District Councillors:


Councillor Keith. Ross. W.S.C.

Main Leat Weir: Cllr. Ross informed members that the weir had originally been a ‘priority two’ asset, but has subsequently been reassigned as a ‘priority one’ asset. Consequently refurbishment should take place sooner.









Street Signage: On-going issues are gradually being resolved.


Weed Spraying: Cllr Ross enquired as to what enforcement existed concerning the holding of a licence to weed spray. Members suggested that the requirement to hold a licence concerned use of weed killer in public areas. The procedures concerning enforcement were not clarified.


Councillor Frances Nicholson S.S.C.

Health & Wellbeing Fund: A ‘one off’ fund of £10,000 is available for dispersion. Applications are invited with regards specific, concrete, small proposals at a minimum of £500.00.


Weed Spraying: Members were informed that funding may be available to meet the cost of training.


Parish Lengthsman Scheme: Cllr. Nicholson was asked as to whether S.C.C. intended to contribute to the Scheme next year. She responded by saying that she was unaware as to whether there existed any such proposals.


Councillor Heywood W.S.C.

Town Leat: The repairs to the small weir have been completed.

Cllr. Nelder complimented the quality of the work and requested that overgrown vegetation on the banks is cut back. Further vegetation maintenance work is required further down the Leat adjacent to the Laundry.


Guildhall Car Park: Some grounds maintenance work has been undertaken by W.S.C.


5470   Highways:

Highways Warden: Following the resignation of Mr Snell, members were reminded that a new Highways Warden would need to be appointed.


Winter Salting Programme:  Members were informed that the programme remains the same as in previous years. Plenty of salt exists in storage; small bags will be ready for collection in November.

Cllr. Nicholson commented that it is considered theft, and therefore a criminal offence, if salt is removed from salt bins by individuals for their own private use. In such circumstances S.C.C. will be keen to prosecute offenders.


Hedge Cutting: It was reported that the S.C.C. annual programme is behind schedule.


5471   Planning:


RESOLVED: To adopted the minutes of the Planning Committee meeting held on 28th August 2012 as part of this meeting. Proposed by Mr Fleming, seconded by Mrs Rawle and carried.                               









5472   Accounts:

            Approval requested for:


         Mr P. Ackland                        Cleaning Bus Shelter                                      £80.00

         Ridlers                                    Fuel                                                               £100.43

         Mason Kings                          Mower Repairs                                               £39.54

         Exe Valley Pest Control         ¼rly Mole Eradication Fee                          £120.00  

         British Telecomm                   ¼rly Rental Charges & Calls                       £109.87                                          

         Lynx Copiers                          Monthly Service Charge                                £18.00

         Mr A. Takel                            Grounds Maintenance                               £1,076.00

         Dulverton Town Hall             Hire of Hall – 09/7                                         £27.00

         Dul. Club & Reading Rm.      ¼rly Office Rent 1/07 30/09                        £381.00

         W.S.C.                                    Annual NDR – Lion Car Park                   £1,327.50         

         Salaries & Expenses               August 2012                                              £1,626.45

         Parish Lengthsman                 August Wage                                                £697.66


5473 Finance & Legal Committee:     


RESOLVED: To approve the minutes of the Legal & Finance Committee meeting held on Tuesday 6th September 2012. Proposed by Mr Silverlock, seconded by Mr Fleming and carried.


      Code of Conduct:


RESOLVED: To adopt the Code of Conduct based on the N.A.L.C. Model with amendments as recommended by the Legal & Finance Committee, in accordance with the Localism Act 2012. Proposed by Mrs Dubery, seconded by Mr  Coyne and carried.


      Standing Orders:


RESOLVED: That the Standing Orders are revised to incorporate obligations within the new Code of Conduct. Proposed by Mr Nelder, seconded by Mr Fleming and carried.


Repeal of the Local Government Act 1972, Section 150(5):

Cllr. Ross suggested that pressure should be put on Banks to create a BACs system which accommodates two signatories.


      5474 Car Parks:

A report of the meeting held with Councillor Tim Taylor (W.S.C.) on 4th September 2012 was imparted.


Cllr Ross suggested that in the event that Dulverton does become a pilot for the devolvement of services, financed by the revenue from car parks, there is a risk of the project subsequently failing. However he believes that it would be a comparatively small loss.









5475 Parking and Traffic Management.

Cllr. Silverlock reported on the meeting held with Mr Brian Cull (S.C.C.), which took place in Dulverton on 7th September 2012 and included Cllr. Ross.

A whole range of traffic issues were discussed including:

The proposal to amalgamate the enforcement of off street and on street parking.

A 20 mph speed limit throughout the Town.

To consider the viability of creating a pedestrian friendly zone


Cllr. Silverlock commented that he considered it to be an extremely positive meeting and that Mr Cull would respond to the proposals having given them due consideration.


Cllr Silverlock presented a proposed letter, addressed to the Prime Minister requesting his support and help with regards the unlocking of unnecessary bureaucracy. After discussion it was:


RESOLVED: That in principal a letter is sent to the Prime Minister, similar to the one tabled. The details of which are to be agreed at the next meeting. Proposed by Mr Ross, seconded by Mr Silverlock and carried.   


5476 Grounds:


RESOLVED: To approve the minutes of the Grounds Committee meeting held on Tuesday 21st August 2012. Proposed by Mrs Dubery, seconded by Mrs Rawle                         and carried.   



With regards the proposed fencing as recommended by the Grounds Committee, it was:


RESOLVED: To accept the quote provided by Adams & Ellicott Ltd., amounting to £2,278.00 + VAT. Proposed by Mr Nelder, seconded by Mrs Dubery and carried.   



Two quotes were obtained with regards the design proposals concerning the cemetery extension project.


RESOLVED: To accept the quote submitted by Mr Ross Campbell, amounting to £475.00. Proposed by Mr Coyne, seconded by Mrs Rawle and carried.   


5478 Dulverton Carnival

   Having considered a request for funding and been informed of the costs anticipated it was:


RESOLVED: To award a grant £500.00. Proposed by Mr Nelder, seconded by Mr Silverlock and carried.









   5479 Dulverton by Starlight


RESOLVED: To award a grant amounting to £350.00, to contribute to the cost of the trees. Proposed by Mr Nelder, seconded by Mrs Rawle and carried.


5480 Correspondence:

Correspondence noted by members.


Mrs G. Sinclair – Fly-tipping: Members noted Mrs Sinclair’s comments, and the Clerks response. Members reported other incidences of fly tipping.


Mr I. Gunn – Radio 4 Live Broadcast of Question Time: Cllrs. Dubery and Ross requested tickets.


E.N.P.A. – Annual Open Meeting, 12th September 2012: Cllr. Silverlock is to attend.


5481 Reports from Members who have attended any other Meetings:

Exmoor Panel Meeting – 6th September 2012: It was reported to members that Cllr. Pugsley (W.S.C.) had spoken positively concerning the possibility of funding from W.S.C. and S.C.C. for the Parish Lengthsman Scheme.


Dulverton Players – 6th September 2012: At the meeting three members volunteered to drive the Community Bus.


5482 Matters to Report: 


Cllr. Silverlock requested that copies of all documents are made available to members of the public in attendance at future meetings.


Cllr. Silverlock brought to members attention the comment made by P.C.S.O. Williams in her report, concerning the positive effect on crime figures the existence of the Youth Club makes, and the work undertaken by Jude.

Cllr. Ross pointed out that future funding may not be available to continue this essential facility.


5483 Date of next Meeting:  Monday 8th October 2012


5484 Meeting Closed:       10.00pm





                                                                                                                       Chairman …………………………………………….